Agent Guarantees

Agent Guarantees are accessed by the "Accommodation/Unit Allocation " option. The Allocation option defines the accommodation, Agent and appropriate dates. The Agent Guarantees option defines the "Terms" associated with the Allocation.

Enter the total value and currency agreed with the Agent for this guarantee excluding Sales Tax.

Enter the value and the date of each payment which is due from the Agent.

The "Credit days" value is the default credit days value for the Agents' Client account. accommres will automatically invoice the guarantees using this "Credit days" value. These "days" are deducted from the payment date to generate the invoice date.

Invoicing the Agent/Tour Operator.

Invoices are generated automatically using the "Invoice Subscription and Guarantees" option. However, you can invoice guarantees manually if you prefer. Double click the value to invoice in the "Agent" column. The " Client Invoice" option is loaded with all details relevant to the guarantee loaded.

When the invoice is saved the "Invoice" column (left most) is updated with the Invoice number. When payment is received for this Invoice it is entered using the Payments option in the normal way. The Agent Guarantee form is updated as follows.

The Agent Guarantees Report shows all payments due from Agents.

Owner Payments

Enter the payment schedule for the property owner (if there is one).

If you want to put any Owner payments on stop enter anything in the "Stop" column. An entry in the Stop column will be assumed to mean that the payment is on stop.

Owner payments are processed by the " Automatically Pay Owner Transactions" option. Using this option you can control if a payment should be made. You can also "Authorise" any payment which is "On Stop".