Calculate Owner Income and Charges

Access to this option is controlled by "Permission option" 79.

Edit -> Clients, Agencies, Owners, Suppliers -> Calculate Owner Income and Charges

Once a month end has passed, run this option to automatically generate Property Owner income and charges transactions.

IMPORTANT: You can only run this option once for each month. Make sure you run the "Owner Check Report" first, so that you can make sure that all bookings relating to "Owners", have correct settings. Once run, this process can not be "undone"!

This option will

1) Invoice to the Owner , Management Package fees for that month depending on their "Contract expiry date" and the "Package " defined for each "Unit" using the " Unit/Room information " option.

2) Invoice to the Owner, an " End of stay cleaning charge " if specified in a Booking.

3) Invoice to the Owner , a "Linen charge" if specified in a Booking.

5) Invoice to the Owner , any invoices which you have received and entered in your Creditors Ledger and assigned to a "Unit " to be "recharged" to the Owner.

6) For each Booking calculate the income for the Owner based on the percentage defined in Owner configuration or in the Booking itself. A "Self Billed Invoice " will be raised on behalf of the Owner. If you are acting as an Agent for the Owner, the self-billed invoice will be for the full value (not including extras or other charges) of the booking and an additional invoice will be raised from you to the owner for your commission on the booking.

7) Invoice to the Owner, " Featured Property fees" if a property has been promoted online.

Transactions are raised in the Debtor and Creditor Ledgers with fully detailed Nominal Analysis . You can then run the "Owner Balance Report" to see either a summary or detailed view of the balance in relation to the Owner . In some cases you will need to send a payment and in others the reverse. This report combines transactions in both the Debtor and Creditor Ledgers.

For those Owners where you need to send a payment use the " Automatic Pay Owner Transactions" option. You decide which Owners to pay and the option processes one payment for each Owner and makes all appropriate postings to the Ledgers.

Featured Properties

Only properties shown as featured at the time of running this option will be billed. If a property is removed from the "Featured Properties" option before this opton is run invoice(s) will not be raised.

Printing Invoices

All Invoices which are automatically generated can be printed with the "Owner Invoices " option.

Printing Statements

Statements can be printed with the "Owner Statements" option.

Statements Online

Once this option is complete you can run the "Upload Owner Statements" option. This will make the statements for all owners available from your website. The Owner can login to their area and view, print or email their statement.