EShots

Configuration - > EShots

The Email

You prepare email text using an html editor or a text file editor, for example Notepad. The text is saved in a file. You may need a web designer for this if you want to prepare html formatted emails. Html formatted emails use colour and potentially images within them. The email can include merged information from the "Clients ", "Suppliers", "Owners" and "Bookings" databases.

Quantity

When an EShot is sent, it can be sent in batches. The "Quantity " is the default batch size. This can be altered or cleared (no limit) at the time of sending.

Merged information

Information is merged into the " Subject" line of the email and the main " Body text". You specify merge fields using the following notation. These need to be placed in the email text.

%*FIRSTNAME*% dont forget your passport

%*Field name*% - an example can be seen above in the Subject line using the FIRSTNAME Field name.

When the "EShot Campaigns " option is run all text within %* and *% is presumed to be one of the following fields and is replaced accordingly, the %* and *% characters are not included in the merged email.

Field name Database What is it

TITLE Clients/Suppliers Mr, Miss etc.

FIRSTNAME Clients/Suppliers First name

LASTNAME Clients/Suppliers Surname

COMPANY Clients/Suppliers Company name

ADDRESS1 Clients/Suppliers First line of address

ADDRESS2 Clients/Suppliers Second line of address

POSTTOWN Clients/Suppliers Town or City

COUNTY Clients/Suppliers County

POSTCODE Clients/Suppliers Post or Zip code

ZIPCODE Clients/Suppliers Post or Zip code

COUNTRY Clients/Suppliers Country

PHONE Clients/Suppliers Telephone number

FAX Clients/Suppliers Fax number

EMAIL Clients/Suppliers Email address

LANGUAGE Clients/Suppliers Preferred language

LOYID Clients Client loyalty code

LOYPASS Clients Client loyalty password

LOGIN Suppliers Supplier/Owner login code

SUPPPASS Suppliers Supplier/Owner login password

ID Suppliers National ID code or number

BOOKING Bookings Booking number

LOCATION Bookings Location of Accommodation

PROPERTY Bookings Property name

ACCOMMODATION Bookings Accommodation Type

LENGTH Bookings Number of nights

ARRIVE Bookings Arrival date in expanded text format

DEPART Bookings Departure date in expanded text format

ADULTS Bookings Number of Adults

CHILDREN Bookings Number of Children

INFANTS Bookings Number of Infants

TOTAL Bookings Total price of Booking

BASIS Bookings Meals basis

Datafile

If an Excel spreadsheet or CSV format file is used then you have additional options. The first row is assumed to be a header row. All of the above fields are used as column headings with the exception of LOYID, LOYPASS, LOGIN and PASSWORD. See example below. An additional field is available "CONTACT". If found in the header row it will be used in the email as the "To" name.

Alternatively you can use field names as follows.

FIELD2

FIELD3

...

FIELD99

The number of each of these "maps " to the column number. In the above example

FIELD1 => TITLE

FIELD5 => ADDRESS1

Field numbers 1-9 must be prefixed with a 0.

If using a file with more than 5000 records you will experience better performance if this file is in CSV format.

Email address

EShot information

The description is for your benefit. The "Subject", "From" and "Email" values are used to create each email sent. "From" is the name of the sender and "Email" is the return/reply email address.

If the "Email text" file is in html format then the "Html" option should be ticked. When emails are sent they are created slightly differently if they are in text or html format.

Dates

An EShot can be applied to specific date types. The dates can be either the Booking date, the Arrival or the Departure date.

Unique/Duplicate

If set to Unique then this email will only be sent to a contact once. If the EShot relates to individual bookings then it will send the email once for each booking (even if they have the same Client).

Location, Property and Basis

Only bookings which match these values are included.