Getting started
First time of use
Once installed accommres must be configured. accommres recognises that it needs configuring.
Select the "Help me configure accommres" button.
The first item to be configured is " Your details" - company and sales tax information
Select the "Configure - Your details" button.
A company must be defined. This is the legal entity of your business.
Useful functions
| Search for an item. Where a code is required this button can be used to Search existing entries. |
| Add an item. Where a code is required and the item does not exist this button can be used to add one. |
| Launches Help, straight to the page in the Help manual which covers this topic. |
Your details - Company and Sales Tax information
You must define the company details for your business. These relate to the legal entity behind your business. accommres can support multiple companies, each defined by a two digit code. This code must be two digits in length.
1 ) Enter the company contact details, address, telephone etc.
2 ) accommres will use a "logo" for this business. Select the "Page header image" and browse your data storage areas and select an image for use as the logo. The logo is printed on invoices, and other documents and added to the top of booking confirmation emails. This can be done later.
3) Select the "Invoice" tab to define an invoice message and document footer text. This can be done later.
4 ) If this company is registered for one or more types of Sales Tax then define this here also. accommres supports multiple tax registrations for each company.
a. Select the "Tax Rates" button and define the Tax Rate. See the "Tax Rates" section. b. Use the grid to add your tax registrations. i. 1st column - Sales Tax type code ii. 2nd column - Sales Tax registration number/code iii. 3rd column - "yes" to show tax registration details on invoices iv. 4th column - Registration date v. 5th column - Nominal account - accommres will set this automatically c. Sales Tax will be calculated only if registration details are defined for the company and the registration date is not after the appropriate date and the " Location" for your business is assigned to the same Sales Tax Type.5) Set the company start month.
Sales Tax
accommres supports all globally recognised sales taxes. These are assigned to "Locations" and " Company information" so that invoices are calculated using the appropriate sales tax. Specific settings are made for accommodation, daily rate, room rate, meals, card surcharges and up to five additional rates for other items and services which you offer.
Sample inclusive UK VAT setting
Sample exclusive New York Sales Tax setting
Accommodation specific rates are
- These rates apply from 1st Jan 2000
- 1-9 night stays, 5 + 4 + 3.75%
- 10-29 night stays, 5 + 4%
- Stays of 30 nights or more have no tax
- $2.50 are added for each night
- $2.00 is added for each room in the accommodation
Rates vary please check with local Tax authorities.
Locations
A location must be defined to identify the location of your property or properties. This should be the Town or City or Resort name.
Next
Now you are ready to configure your accommodation. Read the "Accommodation Overview" section and then configure your Accommodation Types and Properties.
(b) Properties and Accommodation details and Prices
(c) Deposit configuration
(d) Booking confirmation delivery options
There are other things which you can configure, but in order to get up and running, and entering bookings the above is all that is required.
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