Inventory

Missing Inventory can be summarised with the "Missing Inventory Report ".

Inventory is entered for each Accommodation type in Accommodation Details and then refined for each Unit/Room. Provided you define the Inventory for the accommodation type before you define the Unit/Room(s) the standard inventory will be copied to each Unit/Room.

Define Inventory

When a booking is entered the Inventory of the Unit/Room is saved with the Booking.

Update Inventory in a Booking

On departure the Unit or Room is checked by a member of Housekeeping. If anything is missing or broken you may want to claim the value back from your Guest. Select Inventory for a booking in " Booking Details". In the above example Mary has reported a DVD missing. accommres will assume the the Guest owes $50 USD.

Security Deposit

You can take a security deposit using the "Security Deposit" button. This will launch the "Payments" option but will treat the payment slightly differently. For example it is not included in the booking balance and it is posted to a different control account in the Nominal Ledger.

Security deposits are refunded using the same process except with a negative value. Naturally you only refund the difference between the amount paid less any damages.