Property Owner Configuration

Access to this option is controlled by "Permission option" 80.

Configuration -> Property Owner settings

Essential settings if accommres is to be used to charge Property Owners Management/Cleaning charges and/or pay Rental/Booking income.

Many of these settings effect how the " Calculate Owner Income and Charges" option processes bookings each month.

Booked days only

Only days which have been booked are used to provide an income to the owner.

Cleaning

If the "Deduct Cleaning and Linen Charges" is set then these will be charged to the owner.

Charge Booking handling fee

For an " Owner booking" or an " Owner guest booking" a Booking administration charge will be applied if this entry is selected. This value sets the default setting. You can use "Booking Changes" to change this setting on a per booking basis.

Charges and Tax

Charges for "Cleaning" and "Linen" can be set specifically for each Unit/Room. You must specify if the values entered include or exclude Sales Tax. This setting applies to all Units/Rooms.

Rental income

Income can be paid on a fixed amount per week or as a percentage of booking income. Booked days ensures only those days where the accommodation has been booked will generate income.

Company acts as Agent

If you act as an Agent for the Owner you may not need to charge local Sales Tax on bookings. Speak to your Accountant or representatives of your Tax system for advice. If this option is set, you will be self-billed for the full amount of all bookings and an invoice from you is automatically generated for your commission on the booking. If this option is not set, the self-billed invoice will be for the value of the booking less your commission. These invoices are generated by the "Calculate Owner Income and Charges" option.

Owner Income based on Net Rates

If an Agent is used to generate a booking then the booking value will be reduced. This setting controls if the owners share is calculated from the "Net rate" or the "Gross rate". It is usually the net rate.

Send Owner booking confirmation Emails

accommres can send an email to the owner when a booking has been made. However, we suggest you do not do this, otherwise you also need to email the owner everytime there is a change to the booking and also you may want to move the booking to another property for any number of reasons before the guest arrives.

Raise Charges instead of Invoices

All expenses for an owner - cleaning, linen etc can be posted to their account as an Invoice. However, it may be more useful to do this as a Charge. See Client Invoices for more information.

Charge/Invoice only, no Income calculation

If you only manage a property for the owner and have no involvement in the income then set this option. Only expenses will be added to the owners account.

Show Yield performance on the Owner statement

If this option is set and you are maintaining the additional information required to provide these statistics then your Owner statement will include these statistics. However, this option is only available for certain clients. Please contact e21Software first.

Email

This email address is used within the owners section for communication - particularly the "Owner Statement". If blank the standard email address will be used from " Your Details".

Rateplans

Usually owner income is calculated using the net rate for the accommodation generated on each booking. However, sometimes values have been agreed with the owner in advance. These are defined in accommres as "Rateplans". The rateplan which must be used is "BOOKED" and "UNBOOKED". These rateplans are used to calculate the owner income for each occupied or unoccupied day. It is very unusual to use the "UNBOOKED" rateplan for obvious reasons.

Jobs

A fixed charge can be identified for each job and a margin to add to the cost for each Job. These can be varied on a Job by Job basis.

Jobs must be Inspected

Before a Job can be invoiced it must be Inspected. This process identifies who do it and when. However, if you do not want the Job inspected do not set this option.

Extras

When a company is created in accommres several " Extras " are automatically created.

ANNMANFEE Annual Management Charge

MTHMANFEE Monthly Management Charge

OWNBOOKFEE Owner Booking Fee

EXTRAENDCLEAN End of stay Cleaning Charge

EXTRALINEN Linen Charge

Use the "Extras " option to set these values.

Owners

All owners are maintained with the "Property Owners" option. Owner properties with the "Unit/Room Owner details" option and monthly/annual income and charges are calculated using the " Calculate Owner Income and Charges" option.

Management Packages

These must be defined using " Management Packages" so that they can also be defined for each Unit of accommodation using "Unit/Room Information".

Company

Only one company can be used to invoice and make payments to Owners. This company must be specified and the default currency for that company will be used when making payments.

Retained Balance

This is the balance which will be retained by you from the Owner. The Automatic payment option will only pay the difference between this value and the value due to the owner.