Supplier Credit Notes

Access to this option is controlled by "Permission option" 77.

The Creditors Ledger includes an option to create credit notes for Suppliers. A credit is kept forever and can be viewed at any time using "Transaction Information".

First you must enter the " Invoice" number you want to credit. Use the "?" button to find and select the existing invoice. Once the invoice is selected it is loaded as originally entered. You can then either credit the entire invoice or delete those lines you do not want to credit and/or change other values.

For each credit you can

Specify the Invoice number as issued by the Supplier up to a maximum of twenty characters

Specify the Credit reference number

Specify up to 10 different items on the credit

Specify up to 10 different Nominal Accounts to post the items to

Specify up to 5 different tax codes for the chosen Tax type

Specify the date of the credit (default is todays date)

Assign the credit to a particular "Unit or Room" and therefore analyse the value to the Owner of it in accommres

Many of the above default to values specified by the Supplier account.

Assigning a Credit to a Unit or Room

If you are monitoring revenue for Property Owners and this credit needs to be assigned to an Owner so that it is charged to their account then enter the "Unit or Room " number. Select the "?" button to use the "Find Unit/Room" option.

Analysis lines

Up to ten lines of analysis can be entered. The detail column can be sixty characters long.

Each line which has a description must have a Nominal Account specified for it. However, provided you have a Nominal Account specified for the first item all subsequent items will default to that Nominal Account. You can manually enter the Nominal account. If correct the account description will be shown as a hint and a ticked box will appear to the right of it.

Quantity and Prices

The quantity for each line will default to one. Enter a unit price and the "Net" will be calculated by multiplying the quantity and unit price. Alternatively you can enter the "Net".

Information

Comments can be added to the credit in the "Information" box bottom left. These comments are retained permanently. They can be updated later using " Transaction Information".

Adding the credit

When you have completed entering all lines and are ready to add the credit select the "Add " button. You will be asked if you are sure and if you select "Yes" then the credit is added.