Supplier Invoices

Access to this option is controlled by "Permission option" 76.

The Creditors Ledger includes an option to create invoices for Suppliers. An invoice is kept forever and can be viewed at any time using "Transaction Information".

For each invoice you can

Specify the Invoice number as issued by the Supplier up to a maximum of twenty characters

Specifiy the Tax type to invoice - VAT, MwSt or any other configured Sales Tax

Specify your Purchase Order number

Specify the number of credit days before payment is due (if any)

Specify up to 10 different items on the invoice

Specify which Jobs to post those items to

Specify up to 10 different Nominal Accounts to post the items to

Specify up to 5 different tax codes for the chosen Tax type

Specify the currency of the invoice

Specify the date of the invoice (default is todays date)

Many of the above default to values specified by the Supplier account.

Assigning an Invoice to a Unit or Room

If you are monitoring revenue for Property Owners and this invoice needs to be assigned to an Owner so that it is charged to their account then enter the "Unit or Room" number. Select the "?" button to use the "Find Unit/Room" option.

Analysis lines

Up to ten lines of analysis can be entered. The detail column can be sixty characters long.

Nominal Account

Each line which has a description must have a Nominal Account specified for it. However, provided you have a Nominal Account specified for the first item all subsequent items will default to that Nominal Account . You can manually enter the Nominal account. If correct the account description will be shown as a hint and a ticked box will appear to the right of it.

Quantity and Prices

The quantity for each line will default to one. Enter a unit price and the "Net" will be calculated by multiplying the quantity and unit price. Alternatively you can enter the "Net".

Job number

Information

Comments can be added to the invoice in the "Information" box bottom left. These comments are retained permanently. They can be updated later using "Transaction Information".

Creating the invoice

When you have completed entering all invoice lines and are ready to enter the invoice select the "Add" button. You will be asked if you are sure and if you select "Yes" then the invoice is added.