Your Details

Access to this option is controlled by " Permission option" 14.

Configuration -> Your Details

All entries marked with a red asterisk (*) must be completed. This option holds details for the "Corporate entity" behind your accommodation business or businesses. You can define multiple companies using different company Id's. Each ID must be 2 digits in length.

You can control how accommres behaves in relation to financial transactions and documents. Months can be opened or closed for financial transactions.

Page Header Image

Select a graphic for each company. This will probably be a logo or similar image. It will be used for your booking confirmation emails, invoices, check-in forms and online booking site. For more information see the section on Page Header.

Sales Tax

Each company can be registered for Sales Tax or other similar Tax system. We believe we include all systems used worldwide. Select the Tax Rates button to define the taxes to be used. Each country can be registered for multiple tax systems up to a maximum of nine. The above company has registrations in UK (VAT), New York (Sales Tax), France (TVA) and Germany (MWST). The Nominal Account prefix is generated automatically.

Using the tabs you can select options on Invoice information and Sales Tax information specific to each company.

If selected the " Page Header Image " will not be printed at the top of invoices, check-in forms, statements, remittances and booking confirmations.

Print Directions on Confirmations

When Booking confirmations are printed you can choose whether the Directions and Key Collection information are printed also.

Printer offset

A number (can be -) used as an offset to the top of invoices and booking confirmations when printing. Can be used when printing on your letterhead paper. 100 is approximately 2.5 cm or 1 inch.

Invoice message

This message is printed at the bottom of all invoices. Only the first two lines of text entered here will be printed. A different message is given depending on the Invoice Currency.

Payment message

This message is printed on all invoices. Only the first finve lines of text entered here will be printed. A different message is given depending on the Invoice Currency.

By default Email Invoices

When an Invoice or Credit Note is entered they can be printed or emailed. This determines the default setting.

Bartercard

This setting determines if you support Bartercard as a payment method. For further information on Bartercard please visit

Check-in form style

If set to accommres a check in form is printed on letterhead or plain A4 paper. Alternatively it can be set to other paper types used by other pms products.

Document footer text and Registration ID/No.

A standard invoice message and footer can be added to all invoices. The Registration number is your Company Registration number if you business is Ltd, Inc or BV or similar. It is not necessary to enter this.

Months

By default all months are open for financial transactions. Select the "Months" button to open and close months.

Tick a month to open it. Unticked months are closed. Access to this option is controlled by permission setting "Update company details" - permission option 14.

First time use

When accommres is used for the first time. This option is automatically started. Complete all the information and a simple configuration for accommres will be automatically created. It will be assumed that the company is the same as the property and will create information accordingly. You can add to this or change it later.

2) Three Payment accounts are created - CASH, BANK and PDQ.

3) Default Nominal accounts are created.

6) A Location is created (from your Company PostTown/City name).

accommres will run with this default configuration.

WARNING: It is important you select the correct Country at this stage. It will be used to determine your "Default Currency" for this company. This is important as it can not be changed afterwards.

Single and Multiple Properties

By default accommres runs in "Single Property" mode. To run accommres in "Multi Property mode " contact sales.

Meal types